![]() On a macro scale, he adds, documents would be able to be electronically distributed anywhere in the world, so there would be no need for courier services – which in turn would mean reduced usage of petroleum and diesel. ![]() , this would mean paper usage in a business being cut down by up to 80%, while power consumption by 80% on the devices (printers, copiers, scanning machines, etc.) that are being used to produce paper documents.” “This will eradicate the need for anyone to print documents for signing ever again. Should this goal be realised, Van der Merwe says, the implications would be immense.Īccording to The Paperless Project – a grassroots coalition of companies focused on transforming the way organisations work with paper and electronic content – the world produces over 300 million tons of paper each year. Ultimately, he says, PBSA would like to see every individual consumer, as well as business and government department in South Africa having access to this technology. He adds that there is no cost to the consumer to sign documents using SignFlow. “Every consumer in South Africa that has ever been asked to sign a document will benefit,” he says, citing the end of brick and mortar banks and the need to print, scan and email or fax documents as obvious advantages. While the solution has seen interest and “extremely positive” feedback primarily from the corporate world, consumers stand to benefit just as much, says Van der Merwe. PBSA’s SignFlow product is designed to benefit any business that signs documents or has others sign documents, contracts, mandates, agreements, etc, with the main verticals to have benefitted thus far being the financial, auditing, engineering, legal and government sectors. Signflow bridges this gap by offering a secure digital signature workflow solution so powerful, it eliminates all the inefficient, costly processes relying on print, scan, fax, email and courier completely.” “The amount of money and time that businesses spend on getting documents approved and signed is staggering. “This has a huge impact on archiving of documents as it is not required at any stage to print these documents for long term archiving. “By signing documents electronically with SignFlow, the electronic version of the document becomes the original,” explains Van der Merwe. “ the document originator/owner can, by using SignFlow, automatically and sequentially distribute any document to multiple parties to legally sign a document through an intelligent workflow system or from any popular document management platform like Microsoft SharePoint Online or Office 365. “SignFlow was designed, using the latest X.509 cryptographic digital signature technology, to workflow documents to multiple parties that all need to sign or action a document. He says this is where SignFlow plugs the gap. “We saw the potential to drastically cut down on costs associated with printing.” He adds that about 80% of businesses’ printing is as a direct result of the need to archive and wet-ink sign documents.īut while the CoSign solution solved the problem of businesses having to print, sign, scan and email documents for signing, it did not solve the problem of documents having to be signed by multiple parties, notes Van der Merwe. Van der Merwe says the advantage of the solution was immediately evident. ![]() This comes three years after PBSA introduced digital signatures into South Africa with its CoSign digital signature solutions. This is according to PBSA business development manager and SignFlow co-founder Leon van der Merwe, who notes the software product – “a first in South Africa” – has now officially launched, following its BETA release in October. Up to 80% paper resources reduction, an 80% decrease in power consumption, up to 90% time savings and a largely reduced usage of petroleum and diesel are all reasons PBSA (formerly Pitney Bowes SA) has launched digital signing and electronic workflow solution SignFlow.
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